Tag Archives: QuickBooks

How to Download Credit Card Transactions in QuickBooks

Posted on January 3, 2012 by Laura Madeira

Did you know that you can download credit card transactions directly into your QuickBooks data? To find out more, click: Banking > Online Banking > Participating Financial Institutions to see whether your credit card vendor participates. From Laura Madeira’s QuickBooks … Continue reading →

How to Avoid Creating Duplicate Accounts in QuickBooks

Posted on December 29, 2011 by Laura Madeira

In earlier versions of QuickBooks, you might have accounts that have an asterisk (*) in front of the name to indicate a duplicate account name. This situation usually only happens when you did not select to use one of the … Continue reading →

How to Use Item Types in QuickBooks

Posted on December 27, 2011 by Laura Madeira

QuickBooks has 11 item types to choose from (not including the Fixed Asset Item, Price Levels, or Billing Rates) although some of the list items might not be listed in your data file, if the related feature is not enabled. … Continue reading →

QuickBooks 2012 – New 1099 Tax Form Wizard

Posted on December 21, 2011 by Laura Madeira

Tracking and Reporting Vendor 1099-MISC Payments Click here if you would like to download a PDF of this Blog Article. ISSUE TO SOLVE: New for 2011, the IRS requires all credit card payers (Amex, MasterCard, Discover, etc.) to report on … Continue reading →

How to Ensure Your Bank Account has a Correct Opening Balance in QuickBooks

Posted on December 20, 2011 by Laura Madeira

If you completed the new bank information in the EasyStep Interview, you might have already entered your statement ending balance. Click Banking > Use Register and select your bank account to open the register. If you have a balance in … Continue reading →

How to Prevent Changes to Prior Accounting Periods in QuickBooks

Posted on December 15, 2011 by Laura Madeira

Did you know that you can prevent changes to prior accounting periods by setting a closing date and optional password? Log in as the Admin or External Accountant User, then from the Company Menu, select Set Closing Date. Click the … Continue reading →

Available NOW: QuickBooks Essentials LiveLessons (Video Training)

Posted on December 9, 2011 by Laura Madeira

We’re happy to announce the availability of our QuickBooks Essentials LiveLessons video training course at Safari Books Online. Video includes: • Six+ hours of video instruction • Over 50 tips and techniques • Skills you can learn in fifteen minutes … Continue reading →

When to Use Classes in QuickBooks

Posted on December 8, 2011 by Laura Madeira

When deciding to use classes, it is important that you have only one primary purpose for the class structure. If you try to track more than one “type” of class, the value in the reporting is diminished. For example, your … Continue reading →

How to Alert Users Who Try to Post Transactions to Retained Earnings in QuickBooks

Posted on November 10, 2011 by Laura Madeira

Did you know that you can set a preference to warn users if they try to record a transaction to the Retained Earnings account? Click Edit > Preferences and select the Accounting preference on the left. Click the Company Preference … Continue reading →

QuickBooks Reconciliation Difference

Posted on November 2, 2011 by Laura Madeira

First determine whether the amount is significant. If the answer is yes, the best method for finding errors is to review each item marked cleared in QuickBooks with the transactions listed on your bank statements. If the difference shown on … Continue reading →